Annual General Meeting Venue
Annual general meeting venue
An annual general meeting has a job to do. Members need to hear the results, ask their questions and cast their votes, and the room should make all of that easy. At Newbury Racecourse, we host AGMs for companies, charities, clubs and member organisations, with spaces for anything from a small gathering in our Royal Box to an audience of 1,000.
How many people can attend an AGM at Newbury Racecourse?
We can seat up to 1,000 people theatre style on the ground floor of our Grandstand. For smaller meetings, we have more than 50 event spaces across four buildings, including:
- The Owners’ Club: up to 240 theatre style, with a terrace overlooking the Parade Ring
- Grandstand, Second Floor: up to 550 theatre style
- Hampshire Stand, Second Floor: up to 300 theatre style
- Berkshire Stand Suites: around 100 theatre style
- The Royal Box: up to 50 guests
Our 26 syndicate rooms sit close to the main suites, so you can use them for committee sessions, counting votes or a private room for the board while the main meeting runs.
What is included when you hold your AGM with us?
Every main event room is air conditioned, and many have natural light and views across the course. All of our event spaces are DDA compliant, with lifts to the upper floors, so every member can take part without difficulty.
Our in-house catering partners prepare everything on site, from arrival coffee and breakfast to a day delegate menu or a sit-down lunch once the formal business is over. Our events team will help you plan the running order, room layout and registration desk, and we work with AV suppliers to provide the microphones, screens and sound you need for presentations and questions from the floor.
Conference Spaces
| EVENT SPACE | THEATRE | CLASSROOM | CABARET | BANQUET | RECEPTION | CONFERENCE |
|---|---|---|---|---|---|---|
| The Owners' Club | 240 | 80 | 120 | 200 | 250 | 170 |
| Grandstand / Ground Floor | 1000 | 450 | 600 | 700 | 1000 | 800 |
| Grandstand / Second Floor | 550 | 250 | 400 | 550 | 550 | 450 |
| Hampshire Stand / Second Floor | 300 | 120 | 260 | 300 | 220 | 200 |
| CONFERENCE BREAK OUT SPACES | THEATRE | CLASSROOM | CABARET | BANQUET | RECEPTION | CONFERENCE |
|---|---|---|---|---|---|---|
| Berkshire Stand / Fred Winter & Mandarin Suites | 100 | 54 | 90 | 120 | 120 | - |
| Berkshire Stand / Paddock View & Long room | - | 70 | - | - | 200 | - |
Sample Menus
On-site Accommodation
Our on-site hotel, The Lodge, offers stylish rooms just steps from the main conference facilities. Delegates can rest comfortably without leaving the grounds, making it the perfect venue for overnight events and early starts.
All main event rooms include air conditioning, with many benefitting from natural light and wonderful views across the racecourse. Whether you’re based in the Hampshire Stand or the Grandstand suite, comfort is never compromised.
Parking is free and spacious, with designated access points depending on your meeting location. Guests enjoy smooth entry and clear directions throughout the venue.
FAQs
Can I hire your event spaces on a race day?
You can hire selected event spaces on racedays, but availability depends on the scale of your corporate event and the meeting sizes involved. For any race day events, we recommend sending your enquiry to our hospitality team via hospitality@newburyracecourse.co.uk so they can guide you through suitable event spaces across our conference venue in Berkshire.
Our site includes versatile meeting spaces, large conference venues, modern facilities and large rooms that work well for business meetings, training workshops and conferences. Our team will support you in choosing the perfect venue so your delegates enjoy a smooth experience.
Are your spaces accessible?
Yes, all our event spaces are DDA compliant, giving guests an accessible location across our conference centre. Many of our rooms include natural daylight, air conditioning and modern amenities to support productive seminars, business meetings and workshops.
Lifts provide easy access to upper levels, including ground floor and second floor meeting rooms used for conferences, team building or networking events. Our team is on hand to assist with any specific delegate requirements.
Is there a charge for the car park?
No, all our car parking is complimentary for conferences, business meetings, and corporate events. Delegates benefit from free and convenient parking close to the main conference centre and ground floor entrances.
The site is ideally suited for events of all sizes, with clear signposting and staff support to direct guests to the correct area. Free parking ensures a smooth arrival and departure for all attendees using our venues in Berkshire.
Do you have any electric charging points at the venue?
No, we currently do not have electric charging points on site. Please get in contact with our conference team for guidance on the nearest available charging stations close to the venue.
We are conveniently located near Newbury town centre, with direct access to local routes and transport links. For the latest updates or to discuss delegate travel needs, please use our enquiry form when planning your event.
Which car park should I use for my event?
Please contact your event manager for your car park allocation. When you arrive, follow the postcode RG14 5AW. The postcode listed on the racing section of our website leads to a council-operated barrier that we cannot open.
Our site layout supports large conferences and multiple meeting sizes, so your event manager will confirm the most convenient location for your delegates. With free parking and clear directions, our conference centre remains an ideal choice for business meetings and training workshops.
Can I bring my own caterer?
External caterers are not permitted, unless our in-house catering partners are unable to accommodate your event needs, such as Asian Weddings. Our in-house team provides a range of menus prepared on site to suit conferences, seminars, and corporate events of all sizes.
We offer flexible catering packages that meet varied delegate requirements. Whether you’re hosting formal presentations, boardroom style meetings, or evening entertainment, our catering and restaurant teams deliver impeccable service every time.
Do you have a sustainability policy?
Yes, we do. Please click here for our sustainability policy, which outlines our ongoing commitment to responsible operations across our conference venue. We focus on energy efficiency, waste reduction and sustainable catering practices across all event spaces.
As one of the leading venues in Berkshire, our aim is to maintain an environmentally conscious approach for meetings, conferences and large events. Our team is happy to provide further details during your booking process.
How Easy Is It for Members to Get Here?
Getting here is simple, which matters when your members are travelling from different parts of the country.
- By road: we are close to the M4 and M3, and parking is free for all delegates
- By rail: we have our own station, Newbury Racecourse, with connections to Reading and London Paddington
- By air: Heathrow and Southampton airports are both within an hour's drive
Your event manager will confirm your car park and arrival details before the day.
Can Members Stay Overnight?
Yes. The Lodge, our 36-bedroom hotel, is a short walk from the conference suites and our station. Organisers and delegates can book at a preferential rate, which is useful for members coming from further afield or for a board dinner the evening before.
Book Your AGM at Newbury Racecourse
Tell us your expected numbers, preferred date and how you would like the room set out, and our conference and events team will come back to you with availability and a proposal. Selected spaces can also be hired on racedays, subject to availability.