Meeting Room Hire Newbury
Bright, flexible spaces for every meeting type
Four impressive buildings, with unique and flexible conference and events spaces to support larger conferences with separate meeting, workshop, seminar and break-out areas.
At Newbury Racecourse, our meeting rooms combine character and functionality set against panoramic views of the racecourse and 225 acres of greenery. From boardroom-style suites for 8 to classroom layouts for 60, each space features floor-to-ceiling windows, built-in AV, high-speed Wi-Fi and air-conditioning for solid connectivity and comfort no matter the season.
The Best Meeting Rooms for Hire in Newbury
- Excellent Accessibility: On-site train station, complimentary on-site parking and easy A34/M4 connections.
- On-Site Accommodation: The Lodge Hotel’s 36 contemporary bedrooms let delegates stay steps away from the meeting rooms, reducing travel time.
- Boardroom Suite: U-shaped or boardroom tables for 8–16 delegates, perfect for strategic planning and decision-making sessions.
- Classroom & Theatre Rooms: Flexible seating for up to 60 delegates, ideal for training workshops, seminars and presentations.
All rooms also include flipcharts, stationery packs and an in-house technician who is on hand to operate projectors and sound systems as needed.
Top-Tier Planning & Support
Our dedicated Events team manages every detail, including room layout, technical setup, catering, signage and parking. You’ll receive a custom event guide outlining logistics and contact details, so your meeting runs smoothly from arrival to departure.
Enhance Your Meeting Experience Further
We offer additional amenities for meetings that need a little something more, particularly for long-running meetings or those involving executives or potential clients. Take a look:
- Bespoke Catering: From breakfast buffets and sandwich platters to three-course hot lunches and coffee breaks, our chefs tailor menus to your schedule and dietary needs.
- Outdoor Breakout Areas: When the weather allows, delegates can step onto private terraces or the Horseshoe Lawn for fresh air and networking amid the scenic grounds.
Native River
Modern, fully-equipped meeting room in the heart of Newbury
Native River boasts the latest technology, perfect for business meetings, team workshops, client presentations, and training sessions.
| MEETING ROOMS | BOARDROOM | CABARET | MAX CAPACITY |
|---|---|---|---|
| Native River | Owners Club | 12 | 8 | 20 |
Sample Menus
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On-site Accommodation
A great day deserves a great night’s sleep.
The Lodge Hotel is nestled at the heart of the Racecourse and just a short walk from Newbury Racecourse train station.Â
Offering the perfect overnight stay for event organisers and delegates – all at a preferential rate.
FAQs
Can I hire your spaces on a race day?
Yes, meeting room hire at Newbury Racecourse is available throughout the year, including selected racedays. If you’re planning a corporate event that coincides with a race fixture, please get in touch with our hospitality team via hospitality@newburyracecourse.co.uk to check availability and discuss your requirements.
Our meeting rooms are flexible spaces within an active race venue, so availability and room layout options can vary. Our Events team will support you with planning in advance to ensure your meeting or function runs smoothly alongside our racing schedule.
Are your spaces accessible?
Yes, all meeting rooms at Newbury Racecourse are easily accessible. The venue is DDA compliant, and each building offers step-free access, lifts and accessible restrooms for guests and delegates.
Located just a short walk from the on-site train station, our site is designed for convenient access whether you’re arriving from London, Oxford or the South Coast. Clear signage and our Events team’s on-site support ensure every visitor feels welcome and comfortable.
Is there a charge for the car park?
No, we provide ample parking free of charge for all delegates and visitors using our meeting rooms. Each car park is located close to the main event buildings, making it easy to unload materials or arrive directly at your designated suite.
Your event manager will share clear directions ahead of your booking to ensure a smooth arrival. Complimentary parking is one of the reasons our venue is considered an ideal choice for conferences, seminars and workshops in Berkshire.
Do you have any electric charging points at the venue?
Currently, there are no electric charging points directly on-site. However, our Events team can guide you to the nearest local charging stations within a short drive of the racecourse.
Please contact your event manager before your meeting so that we can provide up-to-date information. We’re also reviewing sustainable options to improve our facilities in line with our environmental commitments.
Which car park should I use for my corporate event?
Your designated car park depends on the meeting room or building you have booked. Your event manager will confirm your allocation and send detailed instructions before your arrival.
When using satellite navigation, please enter the postcode RG14 5AW for direct access to the correct car park. The postcode shown on the racing section of our site leads to a council-operated barrier that we cannot open.
Can I bring my own caterer?
External caterers are not permitted unless our in-house catering team is unable to accommodate your needs, such as for large-scale celebrations or Asian weddings.
Our chefs provide a wide range of catering options, from hot lunches to coffee breaks, which can be scheduled around your meeting agenda. Each menu is designed to suit the timing, guest count and flow of your corporate event or training day.
Do you have a sustainability policy?
Yes, Newbury Racecourse has a clear sustainability policy designed to reduce waste and promote responsible operations across all areas of the venue.
We encourage every meeting, conference and workshop hosted here to follow best practices in resource management. To learn more, please view our full policy by clicking here or get in touch with our team for further details.
Do you offer on-site accommodation?
Yes, The Lodge Hotel, situated within the heart of the Racecourse grounds, offers 36 contemporary bedrooms. It’s perfect for delegates attending early meetings, extended conferences or multi-day workshops.
Guests enjoy comfortable rooms, reliable Wi-Fi and breakfast at the on-site restaurant. Staying here means your colleagues and clients are only steps away from the event spaces, making logistics simple and stress-free.
Can I view the rooms before booking?
Of course. We encourage all organisers to arrange a viewing before confirming their booking. This allows you to explore our meeting rooms, check capacity, assess room layout options and discuss event planning in detail.
Please complete our enquiry form or contact our team directly to schedule your visit. Our staff will walk you through available suites, breakout areas and technical setups to help you choose the most suitable space for your event.
Find Your Perfect Meeting Room Hire at Newbury Racecourse
Experience professional meeting room hire that combines convenience, comfort and countryside charm. Contact us today on 01635 40015 or enquire online to get started.